From research, over 70 percent of organization managers believe that over two hours of working, time are lost by employees daily. However, there are different contributors to what kills different teams’ productivity and efficiency. It would be best to incorporate several controls in the work process to make it productive. As an employer or manager, here are seven tips that can guide you on proper team management for improved efficiency and productivity:
1. Set Attainable Goals for Your Employees and Track them Accordingly
Before setting goals, consider the roles you want your employees to play in the organization. Then, define the goals while considering your team’s ability to accomplish them. Additionally, implement a workable process and consider using internal wiki software to follow up on employees’ progress.
The goals you set should be achievable. Assigning a large project may not be a good idea since it could overwhelm your employees. Instead, split large programs into smaller projects to motivate workers and easily follow up on the progress.
2. Communicate Each Team Member’s Tasks and Roles
Meet with all employees and let them know what you expect from each of them. Start by communicating the main tasks you want the workers to concentrate on. Then, set the time frame for completing the assigned tasks and make them understand you expect good-quality results. Ensure to describe to the team members the results you need before leaving them to start working.
3. Be Open to Feedback
One of the best ways to help you develop trust in your employees is by providing them with meaningful and constructive feedback. For example, you can ask your employees about their challenges in the working environment and additional resources they may need for more productivity and efficiency.
Encourage a room for open communication between you and your team. That will help you get accurate answers and make proper organizational changes and improvements. It will also improve the trust between you and the employees so they can communicate their problems without waiting to ask them. In the end, your team will enjoy working for you as the communication boosts their productivity and efficiency.
4. Your Meetings Shouldn’t Negatively Affect Your Team’s Productivity
Even though meetings affect the regular working schedule, you’ll still need them for decision-making and information sharing. When planning meetings, have specific agenda, invite the right people and end them with understandable resolves.
You will end up with a reduction in unnecessary meetings. You may even conduct walking or stand-up meetings for the employees to continue working as you communicate whatever you want. Sometimes, it may help to approach specific employees for individual communication instead of spending time in meetings.
5. Communicate Effectively
One main contributor to effective productivity has one communication system. You can encourage your staff to communicate with their workmates online because it boosts productivity. You can introduce a team messenger for your employees depending on their needs. That will prevent them from getting distracted by communicating with other people during working hours.
6. Introduce a Centralized Space for Managing Projects
Having all your teams work on projects under one roof will make teamwork more effortless and manageable. You may introduce collaboration software if employers work from different workstations and regions. Then, provide your team with a real-time planning tool they can access from wherever they are working so they don’t spend too much time on meetings and answering emails.
7. Measure and Keep A Record of Everything Concerning the Organization and Employees
You can only know how to improve something if you measure it. Therefore, follow up on all metrics concerning your employees and organization. For example, evaluate any changes you notice in revenue, sales, income, staff turnover rate, and productivity.
Remembering that good internal communication provides positive long-term results would be best. However, it is essential to understand part of the results if you are the manager. If you find them unsatisfactory, look for ways to improve your team’s communication. On the other hand, improve your efforts if you are satisfied with the results.
Productivity goes beyond concentrating on an extraordinary expertise. Also, it is not only concerned with how workers manage their daily working time. Productivity involves several disciplines. However, the above tips will boost your team’s efficiency and productivity.
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