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How Construction Field Reporting Software Works

So much goes on at construction sites that it can be tough to keep track of. But if you want your project to succeed, it’s critically important to make sure you can access project-wide data. That’s where field reporting software comes in. Here’s a quick look at how it works.


1. It Streamlines Communication

Historically, communications between the main office and construction sites could take a while. Updated plans and specs and other critical information had to be relayed via a meeting or a phone call. This didn’t cause too many issues with smaller projects, but when a construction company’s office has to reach multiple team leads, it can cause significant delays!

Reporting software is an invaluable communication tool. It allows those involved in a construction project to send messages throughout the workday. Most types of software let teams post regular progress updates. That way, everyone on the job site stays informed. But you can also set it up so each person only sees what’s relevant to them. That way, the important things get through and nobody gets sidetracked.


2. It Creates Daily Reports

Keeping meticulous records of what happens on a construction site each day can save you major headaches down the line. But doing this by hand can take an exorbitant amount of time. Fortunately, construction field reporting software can auto-generate a report for each day on the site.

This serves a couple of purposes: it keeps everyone on the site informed, and it also makes it easier to look back at certain days. For instance, if you need to know how many carpenters were at a given job site two weeks ago, automated reports make it especially easy for you to do so! Depending on the settings, the software can even send a daily e-mail recap to supervisors. Users can customize which notifications they want to receive, so you can keep track of what’s important without getting inundated.


3. It Clears The Path To Project Closeout

Before you wrap up a project, you need to make sure that every last thing is in order. And when you’re managing several different teams, keeping track of every single detail gets nerve-wracking. With reporting software, you can map out what needs to be done and when. From completing flooring to whiting out ceilings, the software can ensure that each task is finished on time.


4. It Lets You Share And Annotate Plans And Drawings

Now, collaborative changes to drawings and plans don’t just need to happen in meetings. This software lets you share floor plans and other visual resources with others working on the project, and you can even edit and leave comments. In some cases, the software even lets you look at drawing overlays. That’s an efficient way to understand the differences between versions of a given plan.


5. It Stores And Shares Photos And Videos

Reporting software makes it easy to ask and answer questions promptly. But sometimes, you need a visual to explain a situation. This software lets you take and share photos and videos to get the guidance you need. Whether you need answers about a damaged wall or want to share progress on a building, field reporting software makes it possible. In many cases, the software doesn’t limit the photos and videos taken or shared, so you can communicate as much as you need to.


6. It Keeps Track Of Resources

If you want to make sure your project is operating efficiently and within its budget, tracking your resources is vital. Reporting software gathers and stores data on the building materials purchased, the construction equipment used, and the people working on any given day. This software also enables you to sort and filter data to find exactly what you need. When you can analyze vast amounts of project data, you can cut costs where necessary and optimize the use of the resources you have.



Managing one or more construction sites is no easy task. But communication is key to success, and field reporting software makes communication quick and easy. Plus, access to seemingly infinite project data can help any construction company improve!

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